Policies and Procedures

The College makes every reasonable effort to ensure the information contained in this Policy and Procedure Manual is accurate and current.

The College of Western Idaho (CWI) has an open-door admissions policy. We welcome anyone seeking to benefit from our educational programs and services regardless of race, color, national origin, sex, and/or disability. Our open-door policy results in a diverse student population with varied experiences, backgrounds, abilities, interests, needs, and educational goals. CWI is committed to providing all eligible students access to appropriate educational offerings. CWI administers a placement test in order to place students in appropriate courses. Some programs and courses have special requirements for admission/registration.

Expand sections below to review individual policies

Finance and Business Policies

***UNDER CONSTRUCTION*** Please refer to Policy Manual at the bottom of the page.

Campus Operation Policies

OP-000 REAL PROPERTY ACQUISITIONS

Purpose: To establish procedures for real property transactions by CWI.

OP-010:CAMPUS AND BUILDING SIGNAGE

Purpose: To provide standards for CWI signage.

OP-020: Operations Capital Construction

Purpose: To provide for the management of CWI's capital outlay and construction program.

OP-030: OPERATIONS CONSTRUCTION ACTIVITIES

Purpose: To provide for the administration of all construction of and improvements to CWI's physical facilities.

OP-040: ENVIRONMENTAL SAFETY AND HEALTH

Purpose:to establish the scope and nature of CWI's commitment to provide a safe and healthy environment for the CWI community.

OP-050: FIREARMS AND WEAPONS ON CAMPUS

Purpose: To establish guidelines regarding the possession of firearms and other weapons on CWI-owned or controlled properties or in CWI vehicles.

OP-060: OPERATIONS SECURITY

Purpose: To provide for the establishment of operational procedures which promote safety and security on premises owned or controlled by CWI.

OP-070: OPERATIONS SPACE UTILIZATION

Purpose: To provide for the effective and efficient utilization of CWI's space resources.

OP-080: OPERATIONS SUSTAINABLE ENERGY AND ENVIRONMENT

Purpose: To provide guidelines regarding energy and water conservation which promote environmental stewardship while striving to achieve a comfortable environment for the occupants.

OP-090: OPERATIONS TOBACCO FREE CAMPUS

Purpose: To establish CWI's policy regarding smoking and tobacco use on CWI owned and leased properties.

College-Wide and Legal Policies

CW-000: RESPECTFUL COMMUNITY

Purpose: To provide a working and learning environment at CWI that is free of unlawful discrimination, harassment, and other related improper conduct.

CW-010: FREE INQUIRY, EXPRESSION, AND ASSEMBLY

Purpose: The purpose of this policy is to establish guidelines for orderly Free Speech Activity on CWI’s campuses.

CW-020: COMMERCIAL SOLICITATION

Purpose: This policy establishes the parameters for acceptable commercial solicitation and advertising on CWI’s campus.

CW-040: ADA AND REASONABLE ACCOMMODATION

Purpose: To facilitate compliance with the requirements of Titles I and II of the Americans with Disabilities Act (“ADA”) which prohibit discrimination on the basis of disability in employment and in all programs, activities and services provided by CWI.

Human Resource Policies

HR-000: AT WILL EMPLOYMENT
Purpose: To define the parameters of and confirm the at-will nature of employment at CWI.

HR-010: FACULTY APPOINTMENT RETENTION 
Purpose: To establish guidelines for the appointment and retention of faculty.

HR-020: EMPLOYEE AND STUDENT RELATIONSHIPS/FRATERNIZATION
Purpose: To provide guidelines governing certain relationships between employees and students.

HR-030: DRUG-FREE WORKPLACE
Purpose: To facilitate the maintenance of an alcohol and drug-free workplace and establish the parameters of CWI’s drug and alcohol testing program.

HR-040: INTERVIEW EXPENSES
Purpose: To provide guidelines for the proper reimbursement of interview expenses incurred by applicants for employment.

HR-050: MOVING EXPENSES
Purpose: To provide guidelines for proving reimbursement for moving expenses.

HR-060: PRE-EMPLOYMENT BACKGROUND SCREENING
Purpose: To secure the safety and well-being of campus community members and institutional assets by providing for background checks on new employees, current employees applying for or being transferred into a new position and, where applicable, volunteers.

HR-070:PRE-EMPLOYMENT INFORMATION
Purpose: To establish guidelines for ensuring that CWI’s personnel files are complete and that new hires are provided necessary information related to their employment at CWI.

HR-080: REFERENCES
Purpose: To establish guidelines for the release of employee information in response to requests from external parties.

HR-090: PERSONNEL RECORDS
Purpose: To provide guidelines for the maintenance of and access to employee personnel records.

HR-100: PAYROLL
Purpose: To establish processes to ensure that CWI’s payroll is accurately and timely processed in accordance with state and federal law and CWI policy. 

HR-110: EMPLOYEE CONDUCT
Purpose: To establish expectations for employee conduct while at work and/or while representing CWI.

HR-120: PERFORMANCE REVIEW OF EMPLOYEES
Purpose: To establish and provide guidelines for CWI’s employee performance management process. 

HR-130: COMPLAINT PROCESS FOR CWI EMPLOYEES
Purpose: To provide a process for addressing employee complaints about performance evaluations, job assignments, compensation, corrective action, or any other terms and conditions of employment. 

HR-140: EMPLOYEE CORRECTIVE ACTION
Purpose: To provide guidelines for addressing employee performance deficiencies and/or conduct issues.

HR-150: SEPARATION FROM EMPLOYMENT
Purpose: To provide guidelines and applicable procedures regarding the separation from employment of employees of CWI.

HR-160: STAFF/NON-FACULTY EMPLOYEES
Purpose: To describe CWI’s compensation program for CWI’s staff/non-faculty employees.

HR-170: EMPLOYEE CLASSIFICATIONS
Purpose: To define various classifications of employees at CWI for purposes of determining certain obligations and benefits associated with employment at CWI.

HR-180: EMPLOYEE BENEFITS
Purpose: To delineate and describe the benefits provided to CWI’s employees.

FORM: Vacation Leave Donation

FORM: Family Medical Leave Act (FMLA)

FORM: Tuition Waiver

HR-190: FINANCIAL EXIGENCY/CURRICULAR REVISIONS
Purpose: To provide guidelines and procedures to be followed in the determination and declaration of a financial exigency and to define circumstances where adverse employment action may be necessary for curriculum reasons.

HR-200: PROFESSIONAL DEVELOPMENT
Purpose: To provide guidelines for the provision of professional development opportunities for CWI employees.

HR-210: OUTSIDE EMPLOYMENT
Purpose: To provide guidelines for employees who wish to engage in or are engaging in outside employment. 

HR-220: EMERITUS PROGRAM
Purpose: To recognize the contributions made to CWI by members of its Board of Trustees and long-term employees.

HR-230: VOLUNTEERS
Purpose: To provide guidelines for the proper utilization of volunteers at CWI.

HR-240: WHISTLE BLOWER POLICY
Purpose: To provide protection for employees reporting the existence of any waste of public funds, property or manpower or the violation or suspected violation of applicable law in accordance with the Idaho Protection of Public Employees Act.

HR-250: POLITICAL ACTIVITY (EMPLOYEES)
Purpose: To establish guidelines regarding employee political activity on CWI’s campus.  This policy is not intended to prohibit or adversely affect CWI’s employees from exercising their freedom of speech or political association.

HR-260: NEPOTISM
Purpose: To provide guidelines related to the hiring, supervision and instruction of individuals whose familiar relationship with existing employees may create an actual or apparent conflict of interest.

HR-270: CONFLICT OF INTEREST NON-GRANT RELATED

Purpose:

HR-280: CONFLICT OF INTEREST GRANT RELATED

Instruction Policies

***UNDER CONSTRUCTION*** Please refer to Policy Manual at the bottom of the page.

Communication and Marketing Policies

COMM-000: COMMUNICATIONS POLICY

Purpose: To provide guidelines for the creation, dissemination and protection of CWI’s official communications to external audiences.

COMM-010: BRAND POLICY: TRADEMARKS, LOGOS, GRAPHICS, COLORS AND SEAL

Purpose: To provide guidelines for the coordination and protection of CWI’s graphic images, including but not limited to its word marks, logos, seals, symbols, letterhead, publications, signs and video productions, which identify or represent CWI to an external audience.