Student Accounts
Students enrolling in courses at CWI incur a debt to the College upon registration. Payment in full or satisfactory payment arrangements for each semester are due on the payment due date published in the official academic calendar each semester.
Students are responsible to withdraw from classes they do not intend to complete. If you do not withdraw before the 100% refund deadline, you are liable for all charges whether you attended the class or not.
It is also the student’s responsibility to check their CWI email account for important information.
Delinquent account balances will be turned over to a collection agency. Any fees associated with the collection of the debt are the responsibility of the student.
Note: If you owe a prior semester balance, a hold will be placed on your account restricting registration for a future semester. If you are already registered for a future semester, you may be administratively dropped from those classes.
Payment Due Date for Summer Semester 2013
Deadline - Wednesday, May 29th by 5 p.m.
Payment Due Date for Fall Semester 2013
Deadline - Monday, August 19th by 5 p.m.
How to Pay
How do I pay my Tuition and Fees?
1. Decide whether you want to pay the full amount of your bill or set up a Tuition and Fee Payment Plan.
2. Make sure your payment is received by the deadline, or you may be administratively dropped from classes.
3. Verify that your tuition payment was received.
College of Western Idaho (CWI) accepts personal checks, cashier’s checks, traveler's checks, money orders, credit cards and cash. All check payments must be issued in U.S. dollars, and drawn on, or payable through, a U.S. bank. Refunds on check payments, including traveler's checks, will not be issued earlier than 15 business days after payment is received.
Pay By:
myCWI, Credit Card, Cash, Check, Payment Plan, Sponsor Payment , or Financial Aid.
Mail:
Make your check payable to: College of Western Idaho. Write your student identification number on the bottom left of the check, and mail it to:
College of Western Idaho
One Stop Student Services
P.O. Box 3010
Nampa, ID 83653
Credit/Debit Card
College of Western Idaho accepts Master Card, Visa, and Discover card payments at any One Stop Student Services location or by paying online at myCWI.
Online at myCWI
1. Log on to myCWI using your user name and password.
2. Under MyToolkit, choose "Student Accounts" > "Make a Payment" > "Pay on My Account."
Cash (In Person)
You may pay in cash (in U.S. Dollars only), at any One Stop Student Services location during normal business hours.
Payment Plan (Installments)
CWI offers a Tuition Payment Plan through Sallie Mae. It allows students to pay their tuition in smaller installments. There is a $30.00 per semester non-refundable enrollment fee. Be sure to enroll each semester prior to the tuition payment deadline.
Sign up now with www.tuitionpayenroll.com
Sponsor Billing (Third Party)
Organizations responsible for student tuition payments may pay tuition and fees using one of the following methods:
Sponsor authorization contract
A company check made payable to College of Western Idaho
The following Sponsor payment conditions apply:
- The contract is between the College and the company or agency.
- Any agreements between students and the company or agency have no bearing on this contract.
- All sponsorship forms or company checks must be received by One Stop Student Services by tuition due date.
- Students must complete a new Sponsor form each semester. If for some reason a student's sponsor fails to pay charges upon receipt of bill, the student will be responsible for all charges.
Financial Aid
Pending Financial Aid that has been awarded and accepted by the Financial Aid Priority Date will be disbursed to your student account on the census date. Subsequent Financial Aid that has been awarded and accepted will be disbursed to your student account as it is received, provided you have met all financial aid disbursement requirements. The remaining balance, if any, must be paid by the payment due date.
Payment Plan
The Tuition and Fee payment plan is designed to spread all or part of your tuition and fees for each semester into smaller installments. The plan is a contractual agreement with the College; therefore you are expected to comply with the provisions outlined below. This plan is administered through Sallie Mae and there will be a non-refundable fee of $30.00 per semester to participate. Please visit (Sallie Mae link) for payment options. Missing a monthly payment due date will result in late payment fees.
Payment Plan for Summer Semester 2013
The payment plan registration deadline is May 29 at 5 p.m. The registration fee of $30.00 and all payments must be paid current by this date.
Payment Plan for Fall Semester 2013
The payment plan registration deadline is August 19 at 5 p.m. The registration fee of $30.00 and all payments must be paid current by this date.
All payments for the payment plan must be made directly to Sallie Mae.
Refund Policy
Fall Semester
If you drop or withdraw from one or all of your classes by 5:00 p.m. on census date, you will receive a 100 percent refund for courses dropped.
Spring Semester
If you drop or withdraw from one or all of your classes by 5:00 p.m. on census date, you will receive a 100 percent refund for coursed dropped.
Summer Session
If you drop or withdraw from one or all of your classes by 5:00 p.m. on census date, you will receive a 100 percent refund for courses dropped.
All tuition and fees are refunded if a course is canceled and a replacement class is not chosen.
Fees which are non-refundable include but are not limited to:
- Application Fee
- Payment Plan Fee
- Late Payment Fee
- Reinstatement Fee
- NSF Check Fee
Forms
Students are responsible to pay the out-of-district tuition portion in full by the published due dates, unless we have received the approved form from your county. A Certificate of Residency form must be submitted every Fall and Spring semester. The form should be submitted at time of registration, but is due no later than Tuition and Fees due date. The form is not required during the summer session. Upon completion, the forms should be turned in to One Stop Student Services.
Parents
CWI adheres to the Family Education Rights and Privacy Act of 1974 (FERPA), that provides students with privacy rights pertaining to their educational records. Certain information may only be accessed by the student. Security measures are in place to ensure that student privacy rights are protected.
The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. Official student records are kept in four offices: Registrar, Student Accounts, One Stop Student Services, and Financial Aid. Information on students may be two general kinds: academic (registered attendance, courses taken, probation or suspension, grades, degree programs), and personal (financial statement, age, address, telephone #, and disciplinary).
Correspondence that is mailed to the student will be addressed to the students’ local address on record. Students need to take an active role in understanding their financial responsibility and to stay informed at all times of their current status and future registrations. We want you to assist them as needed, but it’s important to let them learn how to deal with financial responsibilities and meeting any deadlines.
1098T
Any charges posted to your account prior to 4/8/2012 will be reported on the 1098T to be issued by College of Southern Idaho.
Charges posted to your account 4/8/2012 through 12/31/2012 will be reported on a separate 1098T issued by College of Western Idaho.
Internal Revenue Service Treasury Regulation
To comply with federal laws, we are required to ask for your Social Security number (SSN) or individual taxpayer identification number (ITIN). We will use your SSN/ITIN to report Hope Scholarship/Life Time tax credit, to administer state/federal financial aid, to verify enrollment, degree and academic transcript records, and to conduct institutional research.
If you do not submit your SSN/ITIN, you will not be denied access to the college; however, you may be subject to civil penalties (refer to Internal Revenue Service Treasury Regulation 1.6050S-1(e)(4) for more information). Pursuant to state law and federal law (Family Educational Rights and Privacy Act), the college will protect your SSN from unauthorized use and/or disclosure.
Education Tax Credits
Hope Scholarship & Lifetime Learning Credits and Student Loan Interest Deduction.
In 1997, the Taxpayer Relief Act established two education tax credits and a deduction for student loan interest. The following is general information only and should not be taken as tax advice. Please consult the IRS or a tax professional for more information.
The IRS Form 1098-T is issued to all qualified students with tuition and fee expenses paid in 2012. The form is issued each year during the last week in January.
